Commercial documents are important in every stage of any business, without them there is so much to lose and be taken advantage of. This also includes not just organizing transactions, but also keeping a record of the expenses and profit when it comes to making important decisions.
Proof of an existing transaction for a product or service already purchased.
It involves various products in several bundles or packages to increase your value and chances for a successful negotiation. This is like offering a range between the minimum package to the premium package which contains products or services that usually are not part of your regular services (ex. speedpaint, raw files, preliminary works, etc.)
A commercial invoice issued to the customer providing information of the sales transaction describing the products in agreed quantities and price, and also serves as a formal statement of a balance due on the transaction.
It refers to a change order when the customer wants to add or change things not part of the signed contract. In this case, a new invoice is reproduced but with the new details.
Defines and calculates the estimated cost of the entire project, breaking down aspects such as material resources, quantities, etc. It serves as a follow-up quote and the main purpose is to obtain the client’s approval to continue the order. It is recommended to add an expiration date to both, the estimates and to contracts where the documents have been signed, but no payment has been made. You can also have the ability to raise the prices once the expiration date has taken effect, time is money.
Adding an expiration date to these documents prompts the client to act fast and compromise you in a timely manner. Can you imagine waiting for ages for a payment and seeing your other projects getting affected due to your compromised schedule of deadlines already established in the proposal of that client that never paid on time?
The client must pay the artist for services that were not stipulated in the contract to execute the deliverables. This could mean that these services are not accessible or doable at the moment for the artist (could lack resources or equipment), especially if third parties are needed to perform said services. Things that may qualify for this section: program, licenses, workshops, file storage, transportation, lodging, travel, types of equipment, printing services, etc.
It refers to extra products or services that are not part of the previous agreement but can be carried out at an additional cost as long as the artist can execute them, such as speed paints, sketches, and large-scale images, among other things. Giving the client the original files without charging them at least double or triple is not recommended. Once the client obtains those formats or files, there is a possibility that they will no longer depend on you because they found someone else who does the job for cheap.
Did you read The Importance Of Creating A Contract Part 1 and Part 2? Don’t forget to bookmark the other post about how to build contracts for Work For Hire, Commission, Licensing of Use and Estimate, Invoice, and Receipt. If you love to try my contracts, click the link below, they have everything you need with ready, editable templates and free updates via emails.
NOTE: I want to emphasize that this post is for educational purposes, legal information is not the same as legal advice. Therefore, it is recommended that you consult with a lawyer to obtain more professional guidance in the legal field.
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